Smoothflicks Banquet Hall

Smoothflicks Event Hall

Kevin Tobin 410-419-7415

Home

Personalized Event Setup Information:

SF_Banquet_Hall_Rental_Application_Agreement_Words.doc

Cash App or Zelle

Full Name

Type of Event

Home Address

City/State/Zip

Cell Phone

Email Address

Event Attendance Number

4hrs minimum rental rate cost

Rental Deposit Non-Refundable

Ending Balance

Security Staff Must Amount

Setup Fee Contingent To Event $50.00 or $100.00

For All Rental $150.00 Cleaning Fee Must

Bring In Dj Our House Dj Service

General Information
1.	Applicant is responsible for reading all information and for complying with all rules and regulations.
2.	The individual signing the Rental Application and Agreement personally guarantees the obligations of the organization or group using the Hall.
3.	Applications  and  deposits  for  the  Hall  will  only  be  accepted  by  the  Hall’s  agent,  This Application does not grant any rights to Applicant or authorize Applicant’s use of the  Hall  until approved by Hall Management. The Hall reserves the right to refuse use of the Hall to any person or group. and as a client you do not have the right to throw out any of the employee's or ask to leave with out managements approval.
4.	Up to $500.00 non-refundable Rental Deposit is required with this Application. The Security deposit is in addition to and separate from the Hall rental fees.No refund because of COVID-19
5.	The Smoothflicks Banquet Hall is not responsible for claims for personal injury or death, or for damage to or loss of property relating to rental of or occurring at the Hall's property.
6.	Individuals or organizations granted use of the Hall agree to be responsible for any loss or damage caused by such use and agree to indemnify, defend, protect, and hold the Lodge harmless from all  claims and damages arising from their use of the Hall.
7.	The Applicant is certifying to  rent  the  facility  that  they will not discriminate on the basis of  race, national origin, religion, sex, age, handicap, or sexual   orientation.
8.	No animals, except service dogs, are allowed in the Hall facility.

9.	No smoking is allowed in or around the Hall facility. State Law prohibits smoking with in 20 feet of public entrances.
10.	The Hall reserves the right to require that security guards be present.
11.	Applicant may not store items in the Hall prior to the event. Items left for more than 14 days after an event will be considered abandoned and shall become the sole property of the Hall, which will be free  to dispose of any such items as it sees fit.
12.	On the date of the event, the Hall  will  be opened and closed by a representative of  the Hall.  The  Hall representative shall have access to the facility at all times and shall not be excluded for any reason.
13.	Posters and any publicity must be approved by the Hall in advance. Unapproved publicity may be cause for cancellation.
14.	The Hall staff may photograph or videotape all attendees, including minor children and the Lodge  may use such photographs or videotapes to promote Hall programs. All photos and videotapes will remain the property of the Hall.
15.	The Hall shall have the right to list on the Hall's website the name, event, city and state of residence (no personal street address) of you and/or your organization along with a short quote  from you.
 
Rental Application and Agreement

Facility Information
1.	The number of persons in the facility shall not exceed that number which is posted designating occupant load. Facility occupant levels are:
(Lower hall capacity is 75 Banquet, 150 Standing)(Upper hall capacity is 200 Banquet & 250 Standing.)

2.	There is a possibility of power outages during rental events. The Hall is not responsible or liable for power outages.
3.	The rental includes the facility and available equipment, but does not include the grounds or areas outside the facility (some equipment requires a fee). Equipment and fixtures in the Hall may not be removed or altered under any circumstance. No structural or electrical changes to the Hall may be made.
4.	A facility rental will not be granted (and any rental agreement will be cancelled) under the following conditions:
a.	Insufficient notice: When staff cannot be scheduled,  when facilities cannot be prepared, or  other conditions cannot be completed in the time between the date of the request and the date of the proposed Event.
b.	Hazardous Activities: When activities of a hazardous nature endanger persons or property.
c.	Prior Circumstances: When Applicant has mistreated the facility or violated facility use policies during a prior event.
d.	Failure to make rental payment within minimum times provided.
e.	Incompatibility with another facility reservation.
5.	Noise levels within the Hall must not violate applicable City ordinances.
6.	Dance wax, cornstarch, birdseed, confetti, glitter, rice, straw, sand, bubbles, fog, smoke, and similar materials are not allowed; if used, damage fees will be charged.
7.	Table decorations and free-standing decorations are allowed. No decorations may be placed on the  walls unless adhered with blue painters tape.

Cancellation Policy
1.	If the reservation is canceled less than  90 days in advance of the event date, the entire rental fee will be forfeited and the Deposit If no rental fee has been paid, the cancellation fee shall be the amount of the security deposit.
a.	Recurring Rentals must provide 90 days advance notice of a cancellation or the rental fee will be forfeited. No refund of deposit 
2.	Cancellation of your reservation by Hall will occur if:
a.	The application is found to contain false or misleading information.
b.	The proposed use would be detrimental to the health, safety, general welfare, or efficient operation of the Hall facility.
c.	Should any individual, group, member, or guest willfully or through gross negligence, mistreat the staff, equipment, facility, or violate state or local ordinance.

Rental Application and Agreement

d.	Failure to make rental payment within minimum times provided.
e.	If Applicant defaults on or has not completed all conditions and requirements for use of the facility.
f.	If the facility is needed for emergency use.
g.	Circumstances arising from natural disasters, power outage, or other unusual situation.
h.	Failure to obtain required permits.

3.	The Hall shall not be liable to Applicant for damages in excess of the Rental Amount for any cancellation or breach by the Hall.
Fees
1.	No later than 30 days before your event:
a.	Rental fees and security deposits must be paid in full.
b.	All permits, licenses and requests to have amplified sound must be submitted to the Hall.
c.	Plans for all decorations must be submitted to the Lodge and approved by this time.
d.	If these requirements are not met at least 30 days before your event, the Hall reserves the right to cancel reservations without refund of fees or deposits paid.
2.	Selling  of  food  items  requires  a  permit  by  the    Baltimore City Health Department.

3.	Arrangements for additional equipment must be made at least 30 days prior to the rental  date.  Additional equipment fees must be paid at least 30 days prior to the reservation date.
4.	Changes in reservation times, or equipment needs must be submitted at least 30 days before event date. Upon a request for change to your reservation, you will be provided a quote for any additional fees. Once you accept these additional fees, any subsequent cancellation will be subject to our cancellation policy.
5.	The event times indicated on this rental agreement are the arrival and departure time and should include all room setup, caterer setup, decoration, and cleanup time for the event. Applicants are expected to vacate the facility promptly by the time specified on the rental agreement.  If Applicant stays longer  than the time specified in this rental agreement, Applicant agrees to pay for the extra time at the rate set forth in this rental agreement.  All time is rounded up to the nearest full hour.
6.	Unexpended time is not refundable.

Permits
1.	All necessary permits must be obtained at least 30 days prior to date of event.
2.	When alcoholic beverages are being served, the Hall reserves the right to require the user to have security guards present.
3.	Any group  charging a  fee must  obtain a  permit  or  license from the  City of   Baltimore.

Initials

Rental Application and Agreement

Cleaning
1.	At the discretion of facilities staff, facility users may be required to secure extra trash dumpsters for larger events. For example, an extra trash dumpster is required for crab  feeds.
2.	Because people tend to "get out for air" during large gatherings and may leave debris behind, it is suggested that all applicants assign someone to check cleanup outside of the Hall.  A$75 cleaning fee may be charged if outside cleanup is necessary.
3.	The Applicant is liable for the replacement or repair of any fixtures, furniture or equipment damaged at the event. The Security Deposit paid by your group is for cleaning, damage, unscheduled time and overtime and is a refundable deposit if all conditions are met. Each group is REQUIRED to do the following:
a.	All tables and chairs used by a group must be left clean. This includes removing all decorations, tape, and table coverings.
b.	All decorations must be removed and properly discarded. The use of thumbtacks, staples, nails, glue, or similar hardware or materials to hang decorations is prohibited.
c.	A note for WEDDING RECEPTIONS--rice or bird seed cannot be thrown inside the Hall or outside on the premises.
4.	The Security Deposit is refundable if the facility is left in order and there are no Unscheduled/Overtime charges, as determined by the Facilities Manager. Damages may be assessed after the group has left and the facility is being cleaned. Signing out of the facility does not guarantee a full refund. Any unused Security Deposit shall be refunded within 15 days after the event.

Fire Safety Rules
1.	All decorative materials shall be made from a nonflammable material or be treated and maintained in a flame retardant condition by means for a flame retardant solution or process. Fire Department approval may be required. Decorations are not allowed in the lobbies or otherwise outside of the rented area. Table use in a lobby must be approved.
2.	All exit doors shall be unlocked and shall not be obstructed by any means.
3.	The number of persons in the Hall shall not exceed that number which is posted designating occupant load. Room occupant levels are listed on the fee schedule attached